Architectural Services for new Saint John North-End K-5 School

****AMENDMENT # 4*****

The following bid questions were received:

Question #1:

Will an extension to the closing date of the Request for Proposal be considered?

Response #1:

No

Question #2:

Category 2.1 requires Mechanical Engineer of Record to have undertaken a school project within the last 10 years having a construction value greater than $15M. Can this be reduced to $10M, similar to other educational RFP's within the last year.

Response#2: Yes

Question #3:

Category 2.4 requires Structural Engineer of Record to have undertaken a school project within the last 10 years having a construction value greater than $15M. Can this be reduced to $10M, similar to other educational RFP's within the last year.

Response#3: Yes

All other information remains the same.

****AMENDMENT # 3*****

The following bid question was received:

Question #1:

in Appendix I, RFP Technical Evaluation Criteria table, it seems to say that Category 1 responses should be limited to 3 pages. Category 1 includes 23 questions to be responded to and the questions alone take up 1.5 pages, is it reasonable to response to all these questions in 3 pages? That said, is it expected that the responses should be limited to 1 or 2 phrases

Response #1

Category 1 can have a page limit of up to 8 pages.

All other information remains the same.

*****AMENDMENT # 2*****

The following bid questions were received:

Question #1

Reference to Amendment #1 Question #4 and Response #4:

Question #1A)

The response was "yes" to the need and an application of an evaluation score for the Elevator Consultant. What is their submittal requirement?

Response #1A)

Submit name, company and experience.

Question #1B)

How is this evaluated and what experience needs to be demonstrated?

Response #1B)
Required as part of RFP response.

Question #1C)
Similar to other sub-consultants?

Response #1C)
All sub-consultants are to be identified.

Question #1D)

What is the score (points awarded) for the Elevator Consultant?

Response #1D)
An elevator consultant is required as part of the proponent's design team.

Question #1E)
Does this required re-distribution of other scores/points?

Response #1E)
No

Question #2)

In 2020, there were 30 projects in the Maritimes registered under LEED v4 and none under LEED v4.1. Few consultants would be able to provide a completed LEED v4.1 reference school project. Please consider expanding your criteria to include: LEED v2009 schools and LEED v4 projects. It may be ideal to allow the inclusion of more than one reference project to show both

Response #2)

LEED v4 is acceptable

All other information remains the same.

*****AMENDMENT # 1*****

The following questions have been received:

Question #1
The Appendix I Technical Submission is a PDF document. Are proponents to use this PDF as the submittal form or is there a modifiable Word Document that may be used, or can we reproduce the document ourselves?

Response#1
Proponents can use a PDF editor and use the PDF Form

Question #2
Is the Proposed Project Team Chart also to have information directly inserted or may this be replicated and then information entered for the submission (Word document or other file format)?

Response#2
It can be replicated.

Question #3
The Proposed Project Team Chart indicates 6 lines for 6 Team Members. Are these to represent only the 6 Team members (individuals who comprise Categories 1 through 3)) who are evaluated in Part E (RFP Score Evaluation)?

Response#3
Proponent can add lines if required.

Question #4
An Elevator Consultant is listed under 1.2.1 Intent. Is this a requirement in the design (ie expecting two floors). If so, are they to be listed in the Team Chart? Is there an evaluation score for the Elevator Consultant?

Response #4
Yes to all questions #4

Question #5
Related to the previous question, how are other team members and sub-consultants evaluated? Are they to be included in the Project Team Chart? Examples include: Cost Consultant, Acoustical Consultant, Commercial Kitchen Consultant, etc?

Response #5
Yes sub consultant should be included in Project Team Chart, Cost and kitchen consultant are part of basic service. Acoustic Consultant is an additional service.

Question #6
How are the team members within the Prime Consultant's firm considered/evaluated: Eg; Lead Technologist; Registered Interior Designer, Construction Administration Manager, etc? Are these Team members to be included in the Project Team Chart?

Response#6
The contract administrator shall be the AoR. Others are not evaluated. Yes team members should be included in the project team chart

Question #7
Is a Project Organization Chart permitted that provides all team members, Prime Consulting team and Subconsultants?

Response#7
Yes

Question #8
Are Project Team Members CVs to be included with the Submission (perhaps as appendices)? Would other team members such as those listed above also provide CVs?

Response #8
Yes CV's as appendices, Proponents decision to submit other team members.

Question #9
How are proponents to describe their proposed workplan? . Items such as consultations/meetings with DTI-BD and EECD, frequency, collaborations and presentation to the Planning Committee through design might be shared through a Proponent Schedule. Is this a requirement for Proposals?

Response #9
Yes, to all question #9


Question #9
It is understood that site meetings will be on-site. However, are design meetings all in-person?. Or is there a mix of in-person and online meetings that may be warranted given access to proven technology?

Response #9
All formal presentations and all meetings with authorities having jurisdiction must be in person.


all other information remains the same.

**********************



This RFP is being conducted in accordance with the resulting Qualifying List from RFSO 0403004-23


Architectural services for new SJ North-End
K-5 School

See attachments for complete
details and instructions