Services for Pavement Renewals and Related Work on Sargent, Ellice & Corydon

Full Title: Professional Engineering Consulting Services for Pavement Renewals and Related Work on Sargent Avenue, Ellice Avenue and Corydon Avenue

D4.          SCOPE OF SERVICES

D4.1        The Project consists of 2 separate Regional Street Renewal Projects on Sargent Avenue, 
Ellice Avenue and Corydon Avenue. Project 24-C-09, Corydon Avenue cannot be awarded until the 2024 
Capital budget is approved by Council. The location limits, planned treatment, assumed number of 
construction working days, and estimated budget for each project location are as follows:
D4.2       The additional location specific scoping information provided below contain specific information or 
issues, known to exist on Site at the time of issuance of this Request for Proposal. This 
information is not meant to be exhaustive and not meant to take the place of investigations and
due diligence required from successful consultants.

D4.3        The specific utility and agency coordination identified below notwithstanding, the 
successful Consultant(s) will be required to investigate and coordinate any utility requirements of 
the Project.

D4.4        Construction adjacent to schools will be avoided during the school year where possible, 
and otherwise coordinated with the respective school division.

D4.5        Construction for the Ellice Avenue location, project 24-C-08 shall occur in 2024. The 
Consultant shall be ready to tender this project by June 1, 2024 to meet this schedule. 
Construction tenders shall be ready to be submitted to Materials Management by December 1, 2024 for 
Ellice  Avenue location in project 24-C-08 and project 24-C-09, Corydon Avenue.

D4.6        The Consultant shall consider the following additional location specific scoping 
information:
(a)   Corydon Avenue
(i)     Location limits and general scope;
(i)     Westbound- Shaftesbury Boulevard to Kenaston Boulevard (Rehabilitation)
(ii)     Eastbound- Tuxedo Avenue to Edgeland Boulevard (Mill and Fill), Edgeland Boulevard to 
Kenaston Boulevard (Rehabilitation).
(iii)     Construction anticipated in 2025.
(ii)     Location Budget- Anticipated Capital Budget as $5,640,000.
(iii)     Technical Scoping Information;
(i)     Coordinate project limits with future Kenaston Boulevard widening project.
(ii)     Coordinate with new high-rise building construction. They have planned lane closures at 
this time to November of 2024.
(iii)     Include multi use path from the southwest quandrant of Edgeland intersection, north 
across Corydon and east on the northboulevard to Doncaster. The path is to continue north down 
Doncaster to the Lockston alley and terminate. There is an existing half signal at Lockston and 
Kenaston. The consultant is also to provide recommendations on enhancements on the Lockston alley 
between the Lockston/Kenaston half signal to the end of the multi use path on Doncaster to improve 
active transportation comfort and safety. For this change specifically identify stakeholders and 
provide stakeholder information and updates.
(iv)     The consultant also to include preliminary design and provide costs of future multi use 
path on the south boulevard from Shafetsbury to Edgeland to work with proposed new and existing 
multiuse paths.
(v)     Consultant to demonstrate expierence and qualifications of active transportation design 
included in this assignment.
(vi)     Install Overhead Sign Structure with dual left turn lane designation signs for eastbound 
Corydon at Tuxedo. Coordinate with Bridges Division.
(vii)     Consider smart channel Northeast corner of Tuxedo. Close entrance to Grenfell. Make 
existing right-in-only on Tuxedo into right-in / right-out. For this change specifically identify 
stakeholders and provide stakeholder information and updates.
(viii)     Review approaches with new condo development near the Northeast corner of Tuxedo. Review 
with mall owner/management company that internal circulation is working with median openings. 
Modify median island geometry just east of Southport
(ix)     At Doncaster, modify approach geometry. Transportation to provide T Drawing during 
Preliminary Design.
(x)     At Edgeland, construct bulb out on Northwest corner. Transportation to provide T Drawing 
during Preliminary Design.
(xi)     Coordinate and review all bus stops with Transit and include new articulated bus stops as 
required.
(xii)     Coordinate with Traffic Signals Division for required renewals and work.
(xiii)     The City will assign an independent consultant to perform a road safety audit of the 
Preliminary Design. The consultant is to provide a written response to the audit and address the 
issues as required. There will be no additional fees for revisions to the design resulting from the 
safety audit. Coordinate with Transportation Division.
(xiv)     Assist the City to develop a project webpage on the City’s Webpage. Consultant to provide 
materials and coordinate as necessary.
(b)   Sargent Avenue
(i)     Location limits and general scope;
(i)     Erin Street to Empress Street (Rehabilitation)
(ii)     Construction anticipated in 2025.
(ii)     Location Budget- Anticipated in 2024 and 2025 Capital Budget as $3,808,450.00.
(iii)     Technical Scoping Information;
(i)     Coordinate project limits with future Empress project.
(ii)     Water and Waste is planning to renew the existing Cast Iron watermain in 2024. Coordinate 
with Water and Waste Department.
(iii)     Feedermain on Sargent Avenue. Coordinate with Water and Waste Department.
(iv)     Coordinate with Canadian Pacific Kansas City and Burlington Northern Santa Fe Railroad 
Companies for road rehabilitation including sidewalks through both rail crossings. May require 
concrete panel railway crossing adjustment/renewal.
(v)     Box culvert recently renewed coordinate with Bridges Department.
(vi)     On the west railway approach, the crossing light is not visible (obstructed by Manitoba 
Hydro pole) throughout the Stopping Sight Distance (SSD) to vehicles approaching the crossing. 
Relocate Manitoba Hydro pole to clear the view to the crossing light. Coordinate with Manitoba 
Hydro.
(vii)     Coordinate and review all bus stops with Transit and include new articulated bus stops as 
required. Also coordinate comfort station loop at Valour intersection to reduce radius at Northeast 
corner if possible.
(viii)     Coordinate with Traffic Signals Division for required renewals and work.
(ix)     Coordinate with West End Biz.
(x)     Assist the City to develop a project webpage on the City’s Webpage. Consultant to provide 
materials and coordinate as necessary.
(c)    Ellice Avenue
(i)     Location limits and general scope;
(i)     Erin Street to Empress Street (Minor Rehabilitation)
(ii)     Construction anticipated in 2024.
(ii)     Location Budget- Anticipated in 2024 2025 Capital Budget as $2,646,550.00.
(iii)     Technical Scoping Information;
(i)     Coordinate project limits with future Empress project.
(ii)     Coordinate with Canadian Pacific Kansas City and Burlington Northern Santa Fe Railroad 
Companies for road rehabilitation including sidewalks through both rail crossings. May require 
railway crossing adjustment/renewals.
(iii)     Box culvert recently renewed, coordinate with Bridges Department.
(iv)     Coordinate and review all bus stops with Transit and include new articulated bus stops as 
required. Also coordinate comfort station loop at Valour intersection to reduce radius at Northeast 
corner if possible.
(v)     Coordinate with Traffic Signals Division for required renewals and work.
(vi)     Coordinate with West End Biz.
(vii)     Assist the City to develop a project webpage on the City’s Webpage. Consultant to provide 
materials and coordinate as necessary.

D4.7        The Services required under this Contract shall consist of Professional Consulting 
Services in accordance with the following:
(a)   Preliminary Design Services as outlined in D5;
(b)   Detailed Design Services as outlined in D6;
(i)     Design and specification development;
(ii)     Drawing preparation;
(iii)     Procurement process.
(c)    Contract Administration Services as outlined in D7;
(d)   Post Construction Services as outlined in D8.
D4.7.1             The Services required shall be in accordance with the City’s Project Management 
Manual http://winnipeg.ca/infrastructure/asset-management-program/templates-manuals.stm#2 and 
templates http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#4 . 
Notwithstanding the foregoing, the Consultant is being engaged by the City for its professional 
expertise; the Consultant shall bring to the Consulting Contract Administrator’s attention any 
aspect of the City’s Project Management Manual or templates which the Consultant is of the opinion 
is not consistent with good industry practice.

D4.8        Within the Project phases in D4, the Consultant may be required – depending upon 
location and technical scope of services – to conduct site investigation services, materials 
testing services, geotechnical services, Underground Structures acquisitions, pipeline loading 
assessments, ground-penetrating radar inspections, and/or closed-circuit television (CCTV) sewer 
inspection and sewer assessment.
D4.8.1             Notwithstanding C11, Fees for Subconsultants engaged to perform services in D4.8 
shall be payable as invoiced by the Subconsultant, plus an allowed handling fee of 5%.
D4.8.2             Consultant Fees for supervision of Subconsultants required to perform any 
services in D4.8 shall be included in the Consultant’s fees.

D4.9        The Consultant will coordinate their activities with (including but not limited to):
(a)   City of Winnipeg (various departments and branches), including but not limited to Public 
Works Engineering, Parks and Open Spaces, Traffic Signals, Traffic Services, Traffic Management, 
Street Lighting, Underground Structures, Streets Maintenance, Transportation Planning Division, 
Transit Department, Planning Property & Development Department, Real Estate, Urban Design, 
Insurance, Legal Services, and Materials Management;
(b)   The Water and Waste Department and/or their representative(s), for the renewal or abandonment 
of the water mains, for the televising and renewal or abandonment of the sewer mains, water and 
sewer repairs, new infrastructure as well as insulating water services for Concrete 
Reconstructions;
(c)    Public information preparation/coordination during construction;
(d)   Identify and coordinate as applicable with development projects, events, festivals;
(e)   Coordinating with individual fronting businesses and residences, in advance of and during 
construction;
(f)    Coordinate access with schools and daycares within the project limits, construction should 
occur while school is not in session;
(g)   The Winnipeg Parking Authority;
(h)   Winnipeg Transit regarding the impact of the Project on their operations and bus stops;
(i)     Any and all Utilities or agencies having infrastructure in the Project area, or that may be impacted by the Project; and

(j)     City of Winnipeg Forestry Branch and the Consulting Contract Administrator for review of 
tree protection, removals and plantings for all locations.

D4.10      The Project locations/limits and technical scope is subject to final approval of the 
Consulting Contract Administrator.
D4.10.1           Substitutions and/or deletions may occur within the consulting assignment and may 
result in an adjustment in Fees as per B8, Work already completed for work identified in the 
consulting assignment prior to the notification of adjustment in the consulting assignment will be 
paid at hourly rates identified in the proposal for the actual time completed prior to 
notification. There will be no financial compensation if there is a reduction in the consulting 
assignment.

D4.11      Where applicable, the following shall apply to the Services:
(a)   City of Winnipeg’s Accessibility Design Standards (2015) and Universal Design Policy at: 
https://legacy.winnipeg.ca/ppd/universal_design.stm
(b)   the most current edition of The City of Winnipeg Standard Construction Specifications City of 
Winnipeg Standard Construction Specifications;
(c)    City of Winnipeg’s Project Management Manual, also at LINK;
(d)   City of Winnipeg’s Tree Planting Details and Specifications Downtown Area and Regional 
Streets, also at http://winnipeg.ca/publicworks/parksOpenSpace/UrbanForestry/default.stm;
(e)   City of Winnipeg’s Tree Removal Guidelines, also at 
http://winnipeg.ca/publicworks/parksOpenSpace/UrbanForestry/default.stm;
(f)    City of Winnipeg’s 2012 Draft Updated Transportation Standards Manual (previous version 
February 1991);
(g)   Manual for the Production of Construction Drawings – City of Winnipeg (November 1984);
(h)   Winnipeg Pedestrian and Cycling Strategies (adopted July 15, 2015) Winnipeg Pedestrian and 
Cycling Strategies;
(i)     The most recent version of the Manual of Temporary Traffic Control on City Streets, at: 
https://legacy.winnipeg.ca/publicworks/trafficControl/manual-temporary-traffic-control.stm
(j)     Appropriate geometric standards set by the Transportation Association of Canada (TAC);
(k)    Current and best practices in pedestrian and cycling infrastructure design;
(l)     Street Renewal Definitions 
https://www.winnipeg.ca/publicworks/construction/roadway/roadRenewalDefinitions.stm#u ndefined

D4.12      The following documents are to be considered, where applicable:
(a)   OurWinnipeg (adopted July 20, 2011); 
https://legacy.winnipeg.ca/interhom/cityhall/ourwinnipeg/default.stm
(b)   OurWinnipeg Sustainable Transportation Strategy (adopted July 20, 2011); 
https://legacy.winnipeg.ca/interhom/cityhall/ourwinnipeg/default.stm
(c)    Winnipeg Transportation Master Plan (adopted November 16, 2011). 
https://winnipeg.ca/publicworks/transportation/transportationmasterplan.stm

D4.13      Unless otherwise specified below, Appendix A – Definition of Professional Consultant 
Services
– Engineering – Public Works shall be applicable to the provision of Professional Engineering 
services for this Project.

D4.14      The Consultant will be responsible for project reporting and support to the City’s 
Consulting Contract Administrator for project reporting in accordance with the City of Winnipeg’s 
Project Management Manual and templates at http://winnipeg.ca/infrastructure/asset-management- 
program/templates-manuals.stm#2






 

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