Supply & Delivery of 25 Year Recognition Watches

Request for Quotation (RFQ) No. 1646095-23B
Bids are invited for the non-exclusive supply and delivery of recognition watches for Toronto Police Service (TPS), as further described in Appendix A – Scope of Work and Specifications.
Interested Vendors will provide required forms for submission as per section 1.4.

Submission Requirements
Quotations must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/).
For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com.  
Uploading large documents may take significant time, depending on file size and internet connection speed. It is strongly recommended that Bidders review the MERX EBS instructions well in advance of the submission deadline and allow sufficient time before the submission deadline to upload documents and finalize their submissions.  Bidders making submissions near the deadline do so at their own risk. The determination of whether the Bid is delivered by the submission deadline shall be based on the electronic time and date stamp generated by the MERX EBS System server, whether or not accurate.

Vendors are to submit their Quotation through the MERX EBS System prior to 1:00:00 P.M. (Toronto local time) on Monday January 22nd, 2024.

Objective
The objective of this Request for Quotation (RFQ) is to solicit bids from qualified vendors for the non-exclusive supply and delivery of recognition watches for Toronto Police Service (TPS).

The Toronto Police Services Board (TPSB) has established and maintained an award system that supports the core values and mission of the Toronto Police Service and ensures proper recognition of its employees. The “25 year watch” is presented to Service members upon completion of 25 years of employment with the Board. Auxiliary members receive a watch upon the completion of 25 years of auxiliary police service, and members who pass away within 6 months of achieving 25 years’ service will also receive a watch.

Mandatory Requirements
Vendors to refer to section 1.4 of the RFQ addressing required forms for submission.

Only those firms satisfying the mandatory requirements will proceed to Stage 2 of the evaluation process.

Term of the Contract
The selected bidder will be required to execute a contract with TPS for the provision of service deliverables and should review the terms and conditions set out to understand the contract being entered into with TPS. It is TPS intention to enter into a contract with only one (1) legal entity.
The term of this contract is for a one (1) year period, commencing upon award of the contract whereby TPS reserves the right to renew the contract for an additional two (2) separate one (1) year periods. Renewal is contingent upon continued need, budget approval, acceptable performance and TPS approval if applicable.

Piggyback (if applicable)
The TPSB/TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFP.
Proponents are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this proposal to other government agencies including PCPG, if the proponent becomes the successful services provider.
If the successful proponent agrees to this provision, participating agencies may enter into a contract with the successful proponent for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the proponent. Minor changes in terms and conditions may be negotiated by participating agencies.

Please note: copies of the proponents submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.

Non-Exclusivity
The creation of this RFQ shall not be a guarantee of exclusivity.

All in accordance with the requirements stated in the RFQ document to be downloaded.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.