Request for Quotation for the Non-Exclusive Supply and Delivery of Bicycle Parts

NOTICE OF INTENDED PROCUREMENT
Request for Quotation No. 1600278-23
For the Non-Exclusive Supply and Delivery of Bicycle Parts  
  
Division Contact for More Information:
Ansel Salim, Procurement Specialist
Toronto Police Services, Purchasing Unit
Email: Ansel.Salim@TorontoPolice.on.ca  

Procurement Method:Request for Quotation (RFQ)

Description of Procurement: Fleet and Materials Management seek to identify and appoint a vendor for the provision of Bicycle Parts for the duration of the mentioned term in section 1.2 therein the RFQ. The purpose of this RFQ is to enter into agreement with a suitable and qualified vendor with specific product knowledge and requisite capacity for desired scope, quality, timeframe, and cost-effectiveness for Fleet and Materials Management. Bids are invited for the non-exclusive supply and delivery of bicycle parts for Toronto Police Service (TPS), as further described in Appendix A – Scope of Work and Specifications. Bidders will provide bid submission as per Sections 1.3 and 1.4 of the respective RFQ. The creation of this RFQ shall not be a guarantee of exclusivity.

Recurring Contract? Yes.

Delivery Schedule for Goods or Services OR Contract Duration: The selected bidder will be required to execute a contract with TPS for the provision of service deliverables and should review the terms and conditions to understand the contract being entered into with TPS. It is TPS intention to enter into a contract with only one (1) legal entity. The term of this contract is for a one (1) year period, commencing upon award of the contract whereby TPS reserves the right to renew the contract for an additional four (4) separate one (1) year periods. Renewal is contingent upon continued need, budget approval, acceptable performance and TPS approval if applicable.

Piggyback (if applicable): The TPSB/TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFQ. Bidders are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of their bid to other government agencies including PCPG, if the proponent becomes the successful services provider. If the successful bidder agrees to this provision, participating agencies may enter into a contract with the successful bidder for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the proponent. Minor changes in terms and conditions may be negotiated by participating agencies. Please note: copies of the bidder submissions may need to be provided to the interested agency (in confidence) in order to review prior to participating.

Language(s) Permitted for Response by Supplier: English 

Specific Conditions for Procurement: For details please refer to section 1.4 Required Forms for Submission of the RFQ. All in accordance with the requirements stated in the RFQ document to be downloaded.

Name of Trade Agreement(s) that is Applicable to the procurement: Comprehensive Economic and Trade Agreement (CETA), Canadian Free Trade Agreement (CFTA), Trade and Cooperation Agreement between Ontario and Quebec (OQTCA)

ESTIMATED DEADLINE FOR SUBMITTING TO SOLICITATION: Thursday September 7th, 2023 at 13:00p.m. (Toronto local time)

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.