Supply, Implementation and Support of a Research Information Management System (

Suppliers can find the complete tender document(s), at no cost, on: https://uwo.bonfirehub.ca.

Procuring Entity:
University of Western Ontario (Western)
Procurement Services
1151 Richmond Street
London, Ontario, Canada, N6A 3K7

Contact:
Janice Verhagen, email: jverhage@uwo.ca

Procurement Method:
Open tender whereby all interested Suppliers may submit a Proposal.

Description:
The RFP is an invitation to submit offers for a Research Information Management System (RIMS).

It is expected the RIMS will allow Western to create research and network-centric profiles for the University’s approximate 1,500 current faculty members, as well as, select other research fellows and staff which are estimated to range between 500 to 1,000 and embed these profiles in the Western website (https://www.uwo.ca).

Key solution selection elements include connectivity to a variety of external platforms, automation of in-bound and out-bound data feeds, a deep suite of analytics ranging from transactional to bibliometric, and the possibility to add further capabilities, such as grant management in the future.

Estimated Quantities:
One (1) solution

Submission Details:
All tender submissions must be uploaded electronically at https://uwo.bonfirehub.ca.

Submission Deadline:
September 8, 2023, 12:00 Noon ET

Public Opening:
Not Applicable

Conditions for Participation:
Available within the tender document(s).

Mandatory Submission Requirements:

1. Appendix B- Submission Form
2. Appendix C- Rate Bid Form
3. Appendix D- Reference Form
4. Appendix E- Deliverables and Technical Requirements Questionnaire

Complete submission requirements are provided within the tender document(s).


Scored Submission Requirements:

1. Mandatory Requirements
2. Experience, Qualifications and References
3. Technical Requirements
4. Service and Support
5. Sustainability
6. Value- Added Ideas
7. Accessibility (AODA)
8. Pricing

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

This procurement is covered by Chapter 19 of the Canada-European Union Comprehensive Economic Trade Agreement (CETA).

Delivery Date:
Solution implemented by a tentative date of November 2023.

Duration of Agreement:
The term of the Agreement is to be for a period of five (5) years), with an option in favour of Western to extend the Agreement on the same terms and conditions for an additional term of up to three (3) years.  

Additional Options:
Available in the tender document(s)

Negotiation:
At the end of the evaluation process, Western may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification.  See tender document(s) for further detail.

Prequalification:
Not Applicable

Responses must be submitted in English.

Suppliers should note that information contained within this Tender Notice is subject to change.  Suppliers are encouraged to download the tender document(s) which contain the most current information.
 
If there is a conflict between the tender document(s) and this Tender Notice, the tender document(s) will take precedence.

 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.