RCC LED Lighting Project

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Susie Temou, 1 Dundas St West, 9th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553427

Procurement Documents
The procurement documents are available at www.merx.com.
      
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (RFP) General Contractor Services for the LED lighting retrofit project at the University’s Rogers Communication Centre (RCC) located at 80 Gould Street, Toronto, ON M5B 2M7.


The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/69195 on or before August 14, 2023, at 11:00:00 AM EDT.


The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

(a)           Insurance:
1. Commercial liability insurance shall be with limits of not less than $5,000,000 per occurrence, an aggregate limit of not less than $10,000,000 within any policy year with respect to completed operations.  The insurance coverage shall not be less than the insurance provided by IBC Form 2100 (including an extension for standard provincial and territorial form of non-owned automobile liability policy) and IBC Form 2320.  Such coverage shall include (i) University as an additional insured, and (ii) a cross liability/severability of interest clause and 30 days' notice of cancellation; umbrella or excess liability insurance may be used to meet the above insurance requirements.

2.  Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;

(b)           WSIB
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).

(c)           Bonding
Digital Construction Act bonds by a duly licensed surety company    authorized to transact a business of suretyship in the province or territory the Deliverables are performed. 
●             labour and material payment bond in an amount equal to not less than 50% of the Contract Price; and
●             a performance bond in an amount equal to not less than 50% of the Contract Price.
Proponents shall refer to the Supplementary Conditions for complete information regarding bonds.


Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
 

• BPS Procurement Directive;
• The Canadian Free Trade Agreement, Chapter Five;
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA);

Contract Details

The University intends to execute CCDC-2 Stipulated Sum agreement as amended by the University’s Supplementary Conditions, as provided in Appendix E.

The term of the Final Agreement is approximately four (4) months or the successful completion of the project, whichever is longer, followed by the warranty period.



The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                       WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                               Pass/Fail

Technical Evaluation Criteria

CRITERIA                                                                                                     WEIGHTING (POINTS)
File #2 - Company Information                                                                                     5
File #3 - Relevant Experience                                                                                      20
File #4 - Project Team                                                                                                  10
File #5 – Project Understanding and Proposed Schedule                                            20

1. Project Understanding - 10 Points
2. Project Schedule - 10 Points

File #6 - Social and Sustainable Practices                                                                  5

                                                                                                                        Subtotal 60

Financial Evaluation Criteria:

CRITERIA                                                                                                     WEIGHTING (POINTS)
Pricing Part I-Total Evaluated Price
(Total Evaluated Price is more fully described in Appendix D.                        Subtotal 40
              
                                                                                                                        Total Evaluated Score  100
                             


Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.


 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.