Contractor Services for Noise Abatement at Engineering Building (ENG) Rooftop

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of contractor services required to bring the rooftop mechanical equipment located at ENG building (located at 245 Church Street in Toronto, Ontario) into compliance with EASR noise limits, as further described in Appendix B – Deliverables.
The University intends to execute a CCDC-2 2020 Agreement as amended by the Supplementary Conditions provided in Appendix E.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/63982 on or before March 28, 2023, 11:00:00 AM EDT.

The submissions will not be opened publicly.


Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

Insurance:

1. Commercial liability insurance shall be with limits of not less than $5,000,000 per occurrence, an aggregate limit of not less than $10,000,000 within any policy year with respect to completed operations, and a deductible not exceeding $25,000.00.  The insurance coverage shall not be less than the insurance provided by IBC Form 2100 (including an extension for standard provincial and territorial form of non-owned automobile liability policy) and IBC Form 2320.  Such coverage shall include (i) University as an additional insured, and (ii) a cross liability/severability of interest clause and 30 days' notice of cancellation; umbrella or excess liability insurance may be used to meet the above insurance requirements;

 

2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required; and

 

3. Contractor’s equipment insurance coverage written on an “all risks” basis covering Construction Equipment used by the Proponent for the performance of the Work, shall be in a form acceptable to the University and shall not allow subrogation claims by the insurer against the University.

WSIB (or equivalent)
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).


Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail


Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 60% or 24 out of 40 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

•             BPS Procurement Directive;
•             The Canadian Free Trade Agreement, Chapter Five;
•             The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
•             Canada-European Union Comprehensive Economic and Trade Agreement (CETA);


Contract Details
The term of the Final Agreement is the duration of the project, which is expected to be five (5) months, plus the length of any warranty terms.
The University prefers that the project is completed ASAP, and specifically before September 1, 2023.
The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                           Pass/Fail


Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #2 – Company Information                                                                                     6
File #3 – Relevant Experience                                                                                       10
File #4 – Project Management Team                                                                            7
File #5 – Understanding the Assignment                                                                      10
File #6 – Social and Sustainable Practices                                                                   2
Questionnaire #1 – Health & Safety                                                                              5

                                                                                                                   Subtotal                   40


Financial Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Total Bid Fee                                                                                                               60
              Subtotal     60


Total Evaluated Score for Stages 1, 2, and 3                                                         100


Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.