Cleaning & Custodial Services

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of cleaning and custodial services required for the University campus comprising a number of the university’s owned buildings, as further described in Appendix B. The Successful Proponent shall provide continuance of employment for the current employees pursuant to s.77(1) of the Employment Standards Act, 2000 SO 2000, c41.  Proponents are advised to obtain their own legal advice regarding their obligations under employment and labour legislation, as the Successful Proponent will be required to comply with all applicable laws in providing the Services.
The intends to execute the Master Services Agreement, attached as Appendix E.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/61761 on or before February 17, 2023, 11:00:00 AM EST.

The submissions will not be opened publicly.


Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to the University, in accordance the timeframes specified by the University:

Insurance:

1. Commercial general liability insurance: General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability, sudden and accidental pollution, and such other types of insurance as would be carried by a prudent person performing such services and as the University, may from time to time, require. Such policy shall include the University as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Consultant’s insurer may have against the University;
2. Standard automobile liability insurance covering vehicles owned by the Proponent and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00), if applicable to this type of service;
3. Crime Coverage containing at least one million dollars ($1,000,000) limit of coverage for all persons and services connected with this Agreement;
4. Environmental/Pollution Liability Insurance to cover against third-party claims for bodily injury, property damage, defense, cleanup, and related defense costs as a result of pollution conditions (sudden/accidental or gradual) arising from contracting operations performed by or on behalf of the Proponent for an amount of not less than two million dollars ($2,000,000.00) per occurrence. 

WSIB (or equivalent)
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).


Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail


Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 70% or 52.5 out of 75 Points.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

•             BPS Procurement Directive;
•             The Canadian Free Trade Agreement, Chapter Five;
•             The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
•             Canada-European Union Comprehensive Economic and Trade Agreement (CETA);


Contract Details
The term of the Final Agreement is three (3) years, plus two optional renewal periods of one (1) year each, at the discretion of the University.
The University will base its selection of qualified suppliers on the following criteria:

Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Proposal Acknowledgement Form                                                                           Pass/Fail


Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #2 – Company Information                                                                                     5
File #3 – Relevant Experience                                                                                       20
File #4 – Understanding the Assignment                                                                      25
File #5 – Onsite Management, Recruitment and Retention                                           10
File #6 – Environmental Sustainability                                                                          10
File #7 –Socially Sustainable Practices                                                                         5

                                                                                                                   Subtotal                   75


Financial Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Pricing Part I: Total Contract Amount                                                                           25
              Subtotal     25


Total Evaluated Score for Stages 1, 2, and 3                                                         100


Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.