Food & Beverage Concession Management Services

REQUEST FOR PROPOSALS

SCOPE OF SERVICES

The City of Surrey (the “City”) is seeking Proposals from experienced and qualified Proponents for the Food and Beverage Management Services for the City’s annual major events.

The Goods and Services resulting from the award of this RFP may be available to all City departments on an “as and when required” basis. The resulting agreement will be awarded with the understanding and agreement that it is for the sole convenience of the City. The City may obtain like goods and services from other sources when deemed necessary.

Proponents are to provide the Services which include but are not limited to:

1. Management of all operations contained in this agreement;
2. Design, staffing, accounting, and management of the food vendors;
3. Selection and recruitment of food vendors to compliment event, (the City requires a diverse selection of food vendors to be present at all events including vegan, vegetarian, and cultural options, in addition to more traditional carnival style offerings);
4. Product storage and distribution logistics;
5. Menu development for each food outlet;
6. Production of all training manuals;
7. Site layout of food operations;
8. Scheduling and supervision of set up, move-in and move out of all contracted operations;
9. Detailed communications planning, equipment requirements and contact directories;
10. Work with local health departments in obtaining all health permits, and monitor compliance to regulations during the event;
(See Schedule A - Scope of Services for full list) 

ADDENDA

If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFP. No amendment of any kind to the RFP is effective unless it is posted in a formal written addendum on the City Website. Upon submitting a Proposal, Proponents will be deemed to have received notice of all addenda that are posted on the City Website.

All inquiries related to this RFP should be directed in writing to purchasing@surrey.ca