Newton Athletic Park Tennis Court Lighting - Upgrade

INVITATION TO TENDERERS

The Owner invites tenders for:

Newton tennis court electrical and lighting upgrade. Remove 9 existing concrete poles, cross-arms, sports field luminaires, kiosk, and conductors. Provide a new sub-fed kiosk, kiosk pad, sports poles and foundations, sports luminaires, lighting control systems, junction boxes and conductors. Work located Newton Athletic Park, Tennis Courts, Surrey, British Columbia.

Contract Documents are available at:

This tender is being issued electronically through the BC Bid website www.bcbid.gov.bc.ca (the “BC Bid Website”) and the Owner’s website at www.surrey.ca (the “Owner’s Website”) where any interested party may download the tender documents from the websites. No registration tracking or other recording of tender document holders will be performed by the Owner. All addenda, or further information, will be published through the BC Bid website. It is the sole responsibility of the tenderer to check the BC Bid Website and the Owner’s Website regularly to check for updates.

The Contract is based on the MMCD Platinum Edition and the Owner’s Supplementary MMCD (April, 2020).

Information Meeting:

An information meeting will be hosted by the Owner’s Representative to discuss the Owner’s requirements under this ITT (the “Information Meeting”). While attendance is at the discretion of tenderers, tenderers who do not attend will be deemed to have attended the Information Meeting and to have received all of the information given at the Information Meeting.

This is to provide an opportunity for Contractors to visually see the space of the tennis courts and to discuss site access requirements or any other questions.

At the time of issuance of this ITT a meeting has been scheduled as follows:

Date and Time: November 15, 2023 @ 10:00 a.m.
Time and Location: 7395 – 128th Street, Surrey, British Columbia.
(Meet at the Tennis Courts)

Completion of a sign-in sheet will be required of all tenderers in attendance at the meeting place start time.

The site visit will give the opportunity for contractors to view the site, take any measurements, confirm specifications and ask any other questions regarding the Work.

No claims will be allowed for any misunderstanding about the terms and conditions of the Contract relating to the site conditions. No adjustment to the schedule or to the Contract price will be made for difficulties encountered during the construction due to conditions, features, and peculiarities of the site that were evident at the time of the Tender Closing Date and Time.

Tenders are scheduled to close:

Tender Closing Time: 11:00 a.m. local time
Tender Closing Date: November 30, 2023

A Tender should be submitted in the form attached to this ITT as Section C – Form of Tender and should be accompanied by a copy of the original Bid Bond in an amount of ten (10) percent of the tender price.

The tenderer should submit the tender electronically in a single pdf file which must be delivered by email at: purchasing@surrey.ca by the Closing Date and Time.

Confirmation of receipt of email will be issued. Tenders that cannot be opened or viewed may be rejected. A Tenderer bears all risk that the City’s receiving equipment functions properly so that the tender is received by the tender Closing Date and Time.

Note: The maximum file size the City can receive is 10Mb. If sending large email attachments, tenderers should phone (604-590-7274) to confirm receipt.

The lowest or any Tender will not necessarily be accepted. The Owner reserves the right to accept or reject any or all Tenders. The Owner also reserves the right to cancel any Invitation To Tender at any time without recourse by the tenderer.

The Owner will not under any circumstances be responsible for any costs incurred by the tenderer in preparing the tender.

Name of Owner’s Representative

Name and Title: Sunny Kaila, Manager Procurement Services, Email: purchasing@surrey.ca