Advance Procurement Notice - Construction Source List - PR22SLCH

Advance Procurement Notice
OPEN CONSTRUCTION SOURCE LIST - ASU Chilliwack, including the Lower Mainland and Interior British Columbia
(with Security Requirements)

Purpose of this Advance Procurement Notice

This is not a bid solicitation.
This is an advance notice of potential contracts with anticipated security requirements to provide interested contractors an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance(s) that are anticipated. Note that there is no guarantee that these solicitations will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Program and Services

Contracts under the Open Construction Source List may include commercial, residential, industrial, institutional, and civil work required by the Department of National Defence, with a contract value of up to $10 million.

Download from MERX the document included with this APN for the list of projects we anticipate soliciting as per the dates indicated in the document. This is conditional on the projects receiving approval to proceed by the DND.

Contract Award and Anticipated Security Requirements
To be eligible for contract award, a bidder will be required to, among other things, actively hold all required security clearance(s) prior to the date of the award, as further detailed in the tender documents.

The anticipated security clearance level for each contract is listed in the attached list of projects.

Industrial Security Program (ISP) Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that intend to bid on one or more of these projects and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential bidders with their respective security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:

• Advance Procurement Notice (APN) number (Project number on the MERX notice);
• Contract number as reference in the attached table; and
• Level of clearance requested to be sponsored for.

Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractors to provide assistance for the completion of the sponsorship request packages.

Once DCC has determined, at its entire discretion, that a contractor:

1. has started the sponsorship process prior to the solicitation(s) (Contract number(s) listed on their request for sponsorship) being advertised on MERX,
2. has met all the material requirements of the sponsorship request package, and
3. has submitted a bid

DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).

Following receipt of the sponsorship request package, the CSP will communicate directly with the bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the bidder will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.

Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:
Theresa Tran
Contract Services Officer
Defence Construction Canada
(604) 832-8373
Theresa.Tran@dcc-cdc.gc.ca

Disclaimer
DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.