School of Medicine Facility Maintenance Services

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposals for facility maintenance and operations services for the University’s new School of Medicine site and building located at 150 Central Park Drive, Brampton, including but not limited to:

• Responding to all occupants' facilities requests;
• 24/7/365 on call emergency facilities services;
• Performing in house and/or selecting and managing subcontractors for many services, not limited to:
  • Janitorial/cleaning services
  • Snow removal services;
  • Landscaping services;
  • HVAC maintenance services;
  • Fire alarm and sprinkler inspection, testing, maintenance and repair services; and
  • Many others.

The Deliverables are further described in Appendix B.

The University intends to execute a Master Services Agreement for these Services, provided in Appendix E.

Please note:
For the most part, the site and building will be under construction until 2027. There are some areas that are tenanted and will remain open throughout the term of the Agreement. 
It is expected that the majority of occupancy will start in July 2025. TMU’s medical school will open September 2025, with more fit outs to be completed by December 2026.

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at   https://tmu.bonfirehub.ca/projects/78302 on or before April 30, 2024, 11:00:00 AM ET.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements

File #1 Proposal Acknowledgement Form   - Pass/Fail


Minimum Passing Score
The Minimum Passing Score for Stage 2 - Technical Evaluation is 45 out of 65 Points.
The Minimum Passing Score for Stage 3 - Presentation is 10 out of 15 Points.


Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details

The term of the Final Agreement is three (3) years, plus two (2) optional renewal periods of one (1) year each, at the University’s discretion.

The University will base its selection of qualified suppliers on the following criteria:

Stage 1 - Mandatory Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #1 - Proposal Acknowledgement Form                                                             Pass/Fail


Stage 2 - Technical Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
File #2 – Company Information                                                                                     5
File #3 – Relevant Experience                                                                                       20
File #4 – Facility Management Team                                                                             15
File #5 – Approach and Methodology                                                                            20
File #6 – Social and Sustainable Practices                                                                    5

                                                                                                                   Subtotal                   65

Stage 3 - Presentation Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Presentation Criteria                                                                                                     15
              Subtotal     15


Stage 4 - Financial Evaluation Criteria

CRITERIA                                                                                                  WEIGHTING (POINTS)
Pricing Part I – Total Evaluated Management Fee                                                        20
Pricing Part II – Total Evaluated Agreement Price for Services                                    10
Pricing Part III – Hourly Rates                                                                                         5
(One point per Role from Table 3 of Appendix D)

Total Evaluated Price                                                                                                  
              Subtotal     35

Total Evaluated Score for Stages 1, 2, 3 and 4                                                      115



Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
 

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.