Arena Refrigeration Equipment Repair and Maintenance

REQUEST FOR QUOTATIONS

SCOPE OF SERVICES
The Contractor shall provide all personnel, tools, labour, supervision, materials, equipment, parts, fuel and transportation necessary for scheduled and unscheduled repairs, including emergency response services necessary to perform preventive maintenance inspections (“PMI”) and repairs to refrigeration equipment to the City’s various recreational facilities.

The Contractor shall provide preventive and remedial on-site maintenance including parts and fully qualified and experienced labour as recommended by the original equipment manufacturer (“OEM”) to perform the required Services. 

SITE VISIT
A site visit will be hosted by the City Representative to discuss the City’s requirements under this RFQ (the “Site Visit”). While attendance is at the discretion of Contractors, Contractors who do not attend will be deemed to have attended the Site Visit and to have received all of the information given at the Site Visit. At the time of issuance of this RFQ a meeting has been scheduled as follows:

(a) Date: July 19, 2024
Locations:
Surrey Sports & Leisure Complex, 16555 Fraser Highway (10:00AM-11:00am) Cloverdale Arena, 6090 176 Street (12:00-1:00pm)
South Surrey Arena, 2199 – 148 Street, (2:00-3:00pm)

(b) Date: July 18, 2024
Locations:
Newton Arena, 7120 – 136B Street (11:00-12:00pm)
North Surrey Sport and Ice Complex, 10950 126A Street (1:00-2:00pm)

It is possible that some questions raised, and information provided during the Information Meeting may be the only source of critical information essential to prepare and submit a successful Quotation. Contractors are responsible to ensure they are fully informed and have a clear understanding of the requirements.

Note: No minutes of the Information Meeting will be provided.

The Contractor is responsible for any fees incurred as a result of the Site Visit.

ADDENDA
If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca.