2nd Augmentation of VOR for Captioning and Computerized Note Taking Services

Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Danny Greenfield
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@torontomu.ca

Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

Description of Procurement
This Request for Supplier Qualifications ("RFSQ") is an invitation to prospective Proponents for submissions indicating their organization's capability, experience and resources for the provision of Real-Time Captioning (RTC) and Computerized Note Taking (CNT) Services for Academic Accommodation Support (AAS), as further described in Part 2 - The Deliverables (the "Deliverables").
The University intends to pre-qualify up to three (3) of the highest scoring Proponents who meet the Stage 1 Mandatory Requirements and the minimum threshold score of Stage 2 Qualitative Evaluation and Stage 4 Proponent Presentations.

The objective of this RFSQ is for The University to augment a previously established Vendor of Record (“VOR”) by awarding and executing VOR Agreements attached as Appendix B with pre-qualified Proponents expiring on August 31 2024.

Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca  on or before April 14th, 2023 at 11:00:00 AM EDT.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:
 

1. Mandatory Requirements:

File #1 – Proposal Acknowledgement Form
File #2 – Compliance and Privacy Requirements
 

2. Qualitative Evaluation:

File #3 – Company Information
File #4 – Relevant Experience
File #5 – Project Management Team
File #6 – Social Policy Programs

The Minimum Passing Score is 70% for the Qualitative Evaluation Criteria

3. Financial Evaluation:

File #7 – Pricing
 

4. Presentation:

The Minimum Passing Score is 70% for the Presentation
Insurance
a)     Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence.  Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
b)     Standard automobile insurance for all vehicles owned (if applicable), licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;

WSIB
A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage in the amounts set out in the Final Agreement (as applicable)

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement expires on August 31 2024.

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents, which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.