Landscape Maintenance – Public Buildings

REQUEST FOR QUOTATION

SCOPE OF WORK

The City of Surrey (the “City”) invites contractors to provide a quotation on the form attached as Schedule B – Form of Quotation to Attachment 1 – Agreement – Goods and Services (the “Quotation”) for the supply of the goods (if any) and services described in Schedule A – Specifications of Goods and Scope of Services to Attachment 1 – Agreement – Goods and Services (the “Goods and Services”). The description of the Goods and Services sets out the minimum requirements of the City. A person that submits a Quotation (the “Contractor”) should prepare a Quotation that meets the minimum requirements, and may as it may choose, in addition, also include goods, services or terms that exceed the minimum requirements.

A. LAWN AREAS:

1. Mowing: All lawns at Public Buildings to be mowed to a uniform height of 1.5 – 2 inches (40 – 50 mm) on each visit between March 15 – November 15, at a frequency not exceeding 7 calendar days between each cut. Contractor shall perform mowing operations in a professional manner to maintain a groomed appearance, ensuring a smooth surface without scalping. Mowing patterns are to be alternated to prevent rutting and grass from laying down. To maintain a neat appearance, any accumulated grass clippings are to be mown over and mulched on lawn areas, leaving no visible clumps. Mow away from plant beds and tree grates to keep grass clippings out of tree wells and mulched horticultural area(s). All adjacent hard surface areas must be free of any grass clippings after each mowing service. In addition, all boulevards adjacent to park and public building properties are to be cut.

2. Litter & Debris Control: On each visit the Contractor shall be responsible for the collection and removal of both vegetative and non-vegetative litter debris from all lawn areas within the contracted site. All material is to be disposed of off-site in an acceptable manner.

ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca and the City Website at www.surrey.ca (collectively, the “Websites”), and upon posting, any addenda will form part of this RFQ. It is the responsibility of Contractors to check the Websites for addenda. The only way this RFQ may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFQ or may be relied upon by any Contractor. By delivery of a Quotation, the Contractor is deemed to have received, accepted and understood the entire RFQ, including any and all addenda.

All inquiries related to this RFQ should be directed in writing to purchasing@surrey.ca