VAC CONTRACT RENEWAL

Trade Agreement: WTO-AGP/NAFTA/CFTA/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

VAC CONTRACT RENEWAL

B8694-150140/D
NOTICE OF PROPOSED PROCUREMENT (NPP)

Background:

This bid solicitation cancels and supersedes previous bid solicitation number B8694-150140/C dated 2016-03-15 with a closing of 2016-05-26 at 14:00 EDT. 

The Department of Public Works and Government Services Canada (PWGSC) on behalf of Immigration, Refugees and Citizenship Canada (IRCC) is soliciting bids for IRCC’s network of Visa Application Centres (VACs). 

VACs provide enhanced administrative support services to Canadian Visa Applicants through a standardized service delivery approach. VACs play the principal role in the mandatory collection of Biometrics for foreign nationals submitting a Visa application to come to Canada. VAC Contractors may also offer other value-added services to assist Applicants in completing and submitting their applications.  

Canada’s vision involves a single procurement which will award contracts using a regional approach. The potential locations for VACs have been divided into Regions which are further separated into groups as described in Annex C of this solicitation.  Successful Bidder(s) will be awarded a contract by Region and will be responsible for providing the services as described herein for VAC locationsin that Region.  Canada intends to issue 6 contracts, one per Region.

A Task Authorization (TA) process will be included in the contract to manage the Work.

The RFP includes, but is not limited to, the contract terms and conditions, bidder preparation instructions, evaluation procedures and submission tables, the statement of work, pricing tables, security and insurance requirements. 

The RFP includes both mandatory and rated requirements as part of the evaluation. The winning bidder will be the bidder with the highest overall score based on 60% technical proposal and 40% financial proposal. Additional information of the evaluation of the bids can be found in the RFP. 

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Columbia Free Trade Agreement (CColFTA), the Canada-Panama Free Trade Agreement (CPanFTA) if itis in force, and the Agreement on Internal Trade (AIT).  

Contract Period and Deployment:

The proposed Contract Period will be from the date of Contract award to October 31, 2023, with irrevocable options to extend the Contract Period for up to 6additional six-month option periods.    

It is Canada’s intention to have all Group A VACs listed under Deployment 1 operational on November 2, 2018 and all Group A VACs listed under Deployment 2 operational on November 2, 2019:

Deployment 1: November 2, 2018

Region 3
Region 4
Region 5
Region 6

Deployment 2: November 2, 2019

Region 1
Region 2

For more details on Deployment refer to the attached Bid Solicitation.

Security Requirement:

See Security Requirements in the attachedBidSolicitation.

Inquiries and Submissions:

Inquiries regarding this RFP are to be submitted to the contracting officer below.

David Tomei 
Public Services and Procurement Canada 
Special Procurement Initiatives Directorate 
Phone Number: 819-420-2227 
Email: TPSGC.CRDVApprovisionnement-VACProcurement.PWGSC@tpsgc-pwgsc.gc.ca 
Suppliers may submit their submissions at any time after the posting date of the RFP up to the closing date.  

The Crown retains the right to negotiate with supplierson any procurement.

Bids may be submitted in either official language.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.