Water LIDAR

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Vaisala Oyj
P.O.Box 26
Finland
01670
Nature of Requirements: 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

1. Definition of the requirement 

Environment and Climate Change Canada (ECCC) has a requirement for the supply of one water vapour LIDAR. The unit must conform to the following specifications:

Must have an operating temperature between -45 degrees C to +35 degrees C
Must be fully automated and remote controlled with no operator required on-site
Must operate in humidity ranges from 5% to 100%
Must have an eye-safe classification 1M laser
Must operate during precipitation, frost, snow, rim ice, and other severe weather conditions without operator support
Must provide software that produces quick-look plots of attenuated backscatter profile and water vapour mixing ratio products. Software must also record and archive non-processed (raw) data as well.
Must provide data processing algorithm, information on data format as well as the necessary software to read output data.
Must be less than 2 m x 2 m x 2.5 m with minimum or no assembly required for field deployment (e.g., no internal alignment, optical adjustments, or electronic assembly required)
Must weigh less than 250 kg
Must operate outdoors without additional housing (e.g., no trailer required)
Must have a measurement range from 50 m above the surface to at least 3 km (or up to the planetary boundary layer or cloud base height) for water vapour profile measurements
Must have a measurement range of at least 15 km for backscatter observations
Must have a resolution of 10 m or better for water vapour profile measurements
Must have a resolution of at least 5 m for backscatter profile measurements
Must have a temporal resolution that is user adjustable of 20 min or better for water vapour profile measurements
Must have a temporal resolution of at least 30 s for backscatter profile measurements
Must have an accuracy of < 10% g/kg for water vapour measurements above 2 g/kg
Must have a water vapour profiling resolution of at least 0.1 g/kg for water vapour measurements above 2 g/kg
Must have an Ethernet output port and analog inputs compatible with the lidar
Must have storage capacity for at minimum 30 days’ worth of data
Must have the capacity to view the status of the instrument, start and stop the instrument, and perform basic system maintenance (check disk usage, download data, delete and edit files) either remotely or locally
Must be compatible with Windows 7 (or newer) or Linux

2.  Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 

Any interested supplier must demonstrate by way of a statement of capabilities that its unit meets the following requirements: 

Must meet all technical criteria enshrined in 1. Definition of the Requirement
The quality and environmental management system of the supplier must comply with ISO9001 and ISO14001 standards
The supplier must provide proof of performance in the field during low water vapour mixing ratios (measured water vapour profile of < 3 g / kg from the surface to at least 1 km a.g.l.). Proof of performance measurements must be verified using coincident radiosonde observations.

3.  Applicability of the trade agreement(s) to the procurement 

This procurement is subject to the following trade agreement(s): 
Canadian Free Trade Agreement (CFTA) OR Agreement on Internal Trade (AIT)
North American Free Trade Agreement (NAFTA)

4. Justification for the Pre-Identified Supplier 

The client has identified Vaisala as the sole product provider able to complete the requirement within both the technical parameters and the budgetary restriction identified. 

5. Government Contracts Regulations Exception(s) 

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".

6. Exclusions and/or Limited Tendering Reasons 

The following exclusion(s) and/or limited tendering reasons are invoked under the:

Canadian Free Trade Agreement (CFTA) - Article(s) 513
North American Free Trade Agreement (NAFTA) - Article(s) 1016 

7. Period of the proposed contract or delivery date 

The equipment must be delivered on or before March 31, 2018, FOB Plant. 

8. Cost estimate of the proposed contract 

The estimated value of the contract, including option(s), is $148,000.00 (GST/HST extra). 

9. Name and address of the pre-identified supplier 

Vaisala Oyj P.O. Box 26 Vantaa 01670 Finland

10. Suppliers' right to submit a statement of capabilities 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

11. Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is December 27, 2017, 2:00 P.M. EST. 

12. Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to: 

Vincent Correia Reid
Email : vincent.correia-reid@pwgsc-tpsgc.gc.ca
Telephone : 613-545-8738
Facsimile : 613-545-8067
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.