Boat Charter for Dive Training in Key West, Florida

Trade Agreement: NONE
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
CAPTAIN'S CORNER
125 ANN STREET
KEY WEST Florida
United States
33040
Nature of Requirements: 

Boat Charter for Dive Training in Key West, Florida

W3999-19V024/A
Brent Peters
Telephone No. - (780) 235-8279
Fax No. - (780) 497-3510


1.  Advance Contract Award Notice (ACAN) 
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2.  Definition of the requirement 
The Department of National Defence - Canadian Armed Forces Search and Rescue Technician (SAR Tech) occupation requires dive operations support, for CAF led dive training in Key West Florida, USA with the provision of a dive charter resource over seven (7) serials from March 7 to April 24, 2020.

3.  Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 
Any interested supplier must demonstrate by way of a statement of capabilities that its services meet the following mandatory requirements and deliverables.

The Contractor must be able to meet the following Mandatory requirements:

a)  Contractor must provide a certified standby diver or dive master and boat operator;

b)  Support open water diving.  Conducted in 1 week serials, four total days of diving per serial (Sun-Wed), consisting of the support of a dive charter vessel with captain (operator) and a dive master.  Each serial will include up to 20 divers, each diver with 2 tanks to conduct 2 dives of approximately 45 minutes each, to start either in the morning or afternoon each day;

c)  In the event of a maintenance issue with the dive vessel, that cannot continue to support suitable diving operations, the contractor shall provide a backup or replacement vessel to continue with the CF led training;

d)  The all-inclusive services must include daily transport from the dive center site to the dive site and return, the provision of fuel for the vessel, ability to fill CAF supplied dive tanks to 4500 psi and daily replenishment of dive quality air, storage of CAF dive gear (specifically dive tanks, approximately 35) for the period of the contract, soft pouch compatible dive weights, all safety equipment mandatory for sea going vessels by Florida State law (for example ship to shore marine radio, fire extinguisher, safety dingy, flares etc..), enough space for up to 20 divers with individual dive equipment; 

e)  Quality assurance: All deliverables outlined in the Statement of Work must be met at all times by the Contractor. Discrepancies in the provision of services that do not meet the required standard shall be addressed by the designated CAF Technical Authority (TA), to the contractor. Should resolution not be reached, the CAF TA will refer the matter to the CAF Procurement Authority (PA) for resolution;

f)  Contractor Point of Contact Identification: The contractor will provide a point of contact to liaise with the CAF TA concerning the services provided;

g)  Contractor must provide an air sample (AS) that meets Canadian CBA standards, or as a minimum US Navy/NAVSEA CBA standards no less than two weeks prior to the start of exercise;

h)  Contractor shall have operated as a certified operator in the Key West area for no less than 10 years and provide a variety of diving sites suitable for diving operations at depths of 40-100 FSW (feet salt water) preferably on wrecks, while adhering to number of dives per day following CAF dive tables (IAW Refs 2.3).

The following are deliverables which are due as specified. Contractor is to provide:

i)  Suitable dive locations (2 separate dive sites/day) to conduct open water dive training that meet the objectives of the serial OPI, transport from the dive center to the dive sites and return;
  
j)  Dive charter vessel that meet USCG safety standards, with captain (operator) and certified dive master (standby diver), equipped with restroom facilities, emergency equipment to deal with dive injuries/emergencies;

k)  Provide detailed dive briefing of each dive site to include, bottom time, description of the dive site, signals for unforeseen circumstances like "surface now" for each dive conducted;

l)  Demonstrate dive emergency plan, acceptable to the CAF TA, plan that includes locations of hospitals, recompression chamber (within 4 hrs), phone numbers, and transport details to include vehicle and route;
 
m)  Dive charter vessel must provide enough seating for all passengers including shelter from the elements to and from the dive site and during the dive;

n)  Provide pouch compatible soft weights for buoyancy compensators for each individual diver;

o)  Provide the ability to fresh water rinse equipment prior to and post dive;

p)  Provide a method of identifying each diver as part of the contractor dive boat team, such as bracelets or tank tags;

q)  Contractor must be equipped to properly support deep diving operations (non-decompression to up to 100 feet). Weighted shot lines, spare air and attachment line to the bottom must be provided;

r)  Provide suitable area for rinsing and drying of equipment at the dive center, as well as secure storage of gear while not in use;

s)  Provide same services for all serials as laid out above.

4.  Justification for the Pre-Identified Supplier 
In addition to providing all of the mandatory requirements listed in section 3 above, the proposed supplier is believed to be the only dive operator operating in Key West Florida that is capable of filling the DND used dive tanks to a pressure of 4500 psi, a military training requirement to provide extended dive training and use of the dive equipment to the limits of its capability.

5.  Government Contracts Regulations Exception(s) 
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6 (d) - only one person is capable of performing the work.

6.  Period of the proposed contract or delivery date 
The proposed period of contract is from March 7, 2020 to April 24, 2020 and will consist of the provision of dive charted resources over seven (7) serials. Serials will be on these specific dates, inclusive of personnel travel:

     Serial 1 - Mar 7 to Mar 13, 2020, supported dive operations 8-11 Mar; 
     Serial 2 - Mar 14 to Mar 20 2020, supported dive operations 15-18 Mar; 
     Serial 3 - Mar 21 to Mar 27 2020, supported dive operations 22-25 Mar;
     Serial 4 - Mar 28 to Apr 03 2020, supported dive operations 29 Mar-1 Apr;
     Serial 5 - Apr 04 to Apr 10 2020, supported dive operations 5-8 Apr;
     Serial 6 - Apr 11 to Apr 17 2020, supported dive operations 12-15 Apr; and 
     Serial 7 - Apr 18 to Apr 24, 2020, supported dive operations 19-22 Apr.

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two additional one year periods under the same conditions (same approximate dates in 2021 and 2022). The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

Canada may exercise this option at any time by sending a written notice to the Contractor at least 30 calendar days before the expiry date of the Contract. The option may only be exercised by the Contracting Authority, and will be evidenced for administrative purposes only, through a contract amendment.

7.  Cost estimate of the proposed contract 
The estimated value of the contract is USD $60,600.00 (GST/HST extra) not including any option years that may be exercised at Canada’s discretion. 

8.  Name and address of the pre-identified supplier: 
Captain’s Corner 
125 Ann Street
Key West, Florida, 33040 USA

9.  Suppliers' right to submit a statement of capabilities 
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

10.  Closing date for a submission of a statement of capabilities 
The closing date and time for accepting statements of capabilities is September 17, 2019. 

11.  Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to: 

Brent Peters
Procurement Specialist
Public Services and Procurement Canada 

Telephone: 780-235-8279
E-mail: Brent.Peters@pwgsc-tpsgc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.