ADVANCE PROCUREMENT NOTICE BATUS BUILDINGS FACILITIES MAINTENANCE SUPPORT SERVICES CFB SUFFIELD, ALBERTA (WITH SECURITY REQUIREMENTS)

Advance Procurement Notice

BATUS Buildings Facilities Maintenance Support Services
CFB Suffield, Alberta

(with Security Requirements)

Purpose of this Advance Procurement Notice

This is not a bid solicitation. This is an advance notice of a potential contract with anticipated security requirements to provide interested contractors an opportunity to begin the sponsorship request process for potentially obtaining the required security clearance that is anticipated. Note that there is no guarantee that this contract will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Project and Services

The British Army Training Unit Suffield (BATUS) requires Facility Maintenance and Support Services at Canadian Forces Base (CFB) Suffield, Alberta.

The program will encompass preventative and corrective maintenance activities spanning a suite of hard and soft services including but not limited to:

Hard Services

• Building Envelope Maintenance
• Door Systems
• Electrical Systems
• Fire Detection and Suppression Systems
• General Maintenance
• HVAC
• Plumbing

  Soft Services

• Integrated Pest Management

  The full inspection, testing, maintenance, and repair scope of services will be applied to all BATUS buildings at CFB Suffield, which comprises 275 buildings/facilities with an approximate gross total floor space of 110,594m².

  The rough order of magnitude estimated cost for this opportunity is $9,000,000.00 for the initial three-year period with the potential for two (2) additional two (2) year extensions and an increase in value up to $12,500,000.00. The total potential value is in the order of $21,500,000.00.

  It is anticipated that this solicitation will be initiated in November 2022. This is conditional on the contract receiving approval to proceed by the Department of National Defence (DND).

Contract Award and Anticipated Security Requirements

In order to be eligible for contract award, a contractor will be required to, among other things, actively hold all required security clearance(s) at the time of closing, as further detailed in the tender documents.

As of the date of posting of this Advance Procurement Notice, the required security clearance(s) are anticipated to be:

• for contractors: a valid and active DESIGNATED ORGANIZATION SCREENING (DOS) granted or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC); and

Industrial Security Program (ISP) Sponsorship

Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that are interested in submitting or participating in a bid for this procurement and that do not actively hold the above identified security clearance(s) should begin the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may provide preliminary assistance with the security clearance sponsorship process.

To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:

• Contract number SD159908; and
• Level of clearance requested to be sponsored for.

  Sponsorship Process

  Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractor to complete a sponsorship request package. Once DCC has determined that the contractor has substantially completed the sponsorship request package, DCC will forward the package to the CSP, PWGSC on behalf of the contractor based on the following timelines:

• 30 calendar days prior to planned tender closing, for DESIGNATED ORGANIZATION SCREENING (DOS);

  Following receipt of the sponsorship request package, the CSP, PWGSC will communicate directly with the contractor regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the contractor will need to cooperate with the CSP, PWGSC in a timely fashion to further the process.

  Questions

  Any questions pertaining to the sponsoring process through the ISP can be addressed to:

  Telephone Number: (613) 998-8974; or

  Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:

Ryan Pfeifer

Technical Specialist, Project Management

Defence Construction Canada

403-544-4901

Ryan.Pfeifer@dcc-cdc.gc.ca

Disclaimer

DCC does not provide any assurances or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP, PWGSC on behalf of a contractor will be successful or result in the granting of the requested security clearance(s) by the CSP, PWGSC, in a timely fashion. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP, PWGSC’s security clearance granting process. By applying to either of the aforementioned processes, the contractor accepts and agrees to bear any risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes.