Computer and Telephone Headsets and Accessories

Solicitation number 1000413693

Publication date

Closing date and time 2022/11/04 14:00 EDT

Last amendment date


    Description

    DESCRIPTION OF REQUIREMENT

    The Canada Revenue Agency (CRA) has a requirement for headsets and accessories for landline and cellular phones, computers, and laptops, to be supplied and delivered to employees of the CRA located in CRA offices across Canada as well as CRA employees’ homes across Canada on an “as and when requested” basis.

    It is the CRA’s intention to award up to four (4) regional contracts to fulfill the requirement. The period of each contract will be for two (2) years with three (3) options to extend the period by one (1) year each.

    The CRA will include a minimum spend commitment of:

    • $22,000.00 Canadian for the Ontario region;
    • $15,000.00 Canadian for the Quebec region;
    • $13,000.00 Canadian for the Atlantic region;
    • $18,000.00 Canadian for the Western region

    over the entire period of the resulting contract.

    e-Procurement Solution

    i) CRA e-Procurement Solution

    The CRA’s e-procurement solution for ordering, receiving and reconciling goods and services is an SAP Ariba tool which has been branded internally as Synergy 2.0. Synergy 2.0 will be used to place orders under any resulting contract.

    The highest-ranked responsive Bidder must be a member of the Ariba Network (AN) prior to contract award, and maintain membership in the AN throughout the period of any resulting Contract, including any exercised option periods. All costs associated with this membership shall be borne by the Bidder.

    ii) Government of Canada e-Procurement Solution (EPS)

    Canada is currently developing a government-wide EPS for ordering of goods and services. In support of the anticipated transition to this solution and how it may impact any resulting contract that is issued under this solicitation, refer to Part 6, article of the Model Contract, entitled “Transition to Government of Canada e-Procurement Solution (EPS)”.

    The Government of Canada’s press release provides additional information.

    APPLICABLE TRADE AGREEMENTS

    The following trade agreement applies:

    Canadian Free Trade Agreement

    Canada Columbia Free Trade Agreement

    Canada Peru Free Trade Agreement

    Canada Chile Free Trade Agreement

    Canada-Korea Free Trade Agreement

    Canada Panama Free Trade Agreement

    Canada-Ukraine Free Trade Agreement

    World Trade Organization Agreement on Government Procurement

    Canada Honduras Free Trade Agreement

    Comprehensive Economic and Trade Agreement

    Comprehensive and Progressive Agreement for Trans-Pacific Partnership

    CONTRACTOR SELECTION METHODOLOGY

    To be declared responsive, a bid must:
    a. comply with all the requirements of the bid solicitation; and
    b. meet all mandatory criteria.
    The bids will be ranked by CRA based on the highest responsive combined rating of technical merit and price. The ratio will be 20% for the technical merit and 80% for the price.

    The Bidder with the highest ranked responsive bid will move to the Synergy testing phase, and if they are successful, will be recommended for award of a contract.

    CONTRACTING AUTHORITY

    All enquiries regarding this Request for Proposal must be directed in WRITING (see email address below) to:

    Chelsea Fournier

    Canada Revenue Agency

    Administration Directorate

    Contracting Division

    Email Address: Chelsea.Fournier2@cra-arc.gc.ca

    Proposal documents and supporting information may be submitted in either English or French.

    Bids must be received on or before November 4, 2022 at 2:00 pm EDT.

    The CRA reserves the right to negotiate with suppliers on any procurement.

    SUBMISSION OF BIDS

    Bidders are to submit proposals by the time and date indicated on RFP Page 1. Bids must be submitted to:

    Canada Revenue Agency

    Bid Receiving Unit

    BRUG@cra-arc.gc.ca

    Bids will not be accepted if emailed directly to this email address. This email address must be used to request that CRA open a Connect conversation, as detailed in Standard Instructions 2003. Bidders must not use their own licensing agreement for Connect to initiate a Connect conversation with CRA.

    Bidders are hereby advised that the Bid Receiving Unit of CRA is available Monday to Friday inclusive, between the hours of 0830 and 1500 EST, excluding those days that the federal government observes as a holiday.

    Due to the nature of this solicitation, electronic transmissions of a proposal by facsimile is not considered to be practical and therefore will not be accepted.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canada-Honduras Free Trade Agreement
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Ukraine Free Trade Agreement (CUFTA)
    • Canada-Chile Free Trade Agreement (CCFTA)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Businesses interested in partnering for this tender opportunity:
    Note: Information may not be available in both English and French. This is because the Official Languages Act does not apply.

    Contact information

    Contracting organization

    Organization
    Canada Revenue Agency
    Address
    555 Mackenzie Avenue
    Ottawa, Ontario, K1A 0L5
    Canada
    Contracting authority
    Fournier, Chelsea
    Phone
    343-552-1398
    Email
    chelsea.fournier2@cra-arc.gc.ca

    Buying organization(s)

    Organization
    Canada Revenue Agency
    Address
    555 Mackenzie Avenue
    Ottawa, Ontario, K1A 0L5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    005
    English
    15
    005
    French
    2
    004
    English
    10
    English
    13
    French
    0
    004
    French
    2
    003
    French
    0
    003
    English
    15
    002
    French
    4
    002
    English
    26
    001
    French
    2
    French
    4
    001
    English
    22
    English
    24
    French
    8
    000
    French
    15
    English
    47
    000
    English
    120

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Canada
    Region of opportunity
    World
    Procurement method
    Competitive – Open Bidding

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

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