Technical Writer – Level 3 - TSPS SA

Notice of Proposed Procurement (NPP)

Technical Writer

Task and Solutions Based Professional Services (TSPS)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

1. Elections Canada File No: ECLP-RFP-18-0038
2. Applicability of Trade Agreements: Yes
3. Tendering Procedure: Limited Tendering
4. Tendering Procedure: Attachment: Yes
5. Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
6. Comprehensive Land Claim Agreement: No
7. Supply Arrangement Number: E60ZT-16TSPS

This requirement is open only to those TSPS Supply Arrangement Holders who qualified under the following workstream(s):

WORKSTREAM 3 – 3.10 Technical Writer

The following security requirements apply to this requirement and must be met by SA holders to be invited to submit a proposal:

Resource Security Clearance: Reliability Status

Organizational Security Clearance: Reliability Status

The following SA Holders have been invited to submit a proposal:

6362222 CANADA INC. – The Createch Group

AMITA Corporation

CloseReach Ltd.

CM Inc.

Conoscenti Technologies Inc.

CoreTracks Inc.

Deloitte Inc.

DevPar Financial Consulting Ltd.

Lightning Tree Consulting Inc.

N12 Consulting Corporation

Naut'sa mawt Resources Group, Inc.

NIVA Inc

Primexx Ventures Inc., Alejandra Carrillo in JV

Robertson & Company Ltd.

WSP Canada Inc.

Background

The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.

EC requires the professional services of a consultant to review existing manuals to reflect the new processes and changes as well as create training suites and tools using plain language best practices.

Alternative Voting Methods and Operational Outreach Sector (AVMOO) is revising the training approach, manuals and work tools for poll workers and for our partners who support the delivery of Electoral Events for Canadian Forces electors, electors residing inside or outside of Canada, and incarcerated electors. AVMOO’s goal is to increase AVMOO’s election workers and partner’s comprehension and retention of information so they can more readily support and comply with voting procedures.

Period of the Contract

The Contract period will be from the Effective Date of the Contract until March 31, 2019 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by one additional period of one year under the same terms and conditions.

International Trade Agreements

This procurement process is subject to the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement, the Canada-Colombia Free Trade Agreement, the Canada-Panama Free Trade Agreement, the Canada-Peru Free Trade Agreement, and the Canadian Free Trade Agreement (CFTA)].

Submission of Offers

It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Luc Potvin, Senior Advisor, Procurement and Contracting Services

Elections Canada File No: ECLP-RFP-18-0038

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at Proposition-Proposal@elections.ca.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task and Solutions Based Professional Services (TSPS) Method of Supply is refreshed on an annual basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact spts.tsps@tpsgc-pwgsc.gc.ca.