Psychiatric Services

Psychiatric Services – English (Previously posted under PW-17-00782608 as Bilingual)

This requirement is for: The Correctional Service of Canada, Atlantic Region, Springhill Institution, Springhill, Nova Scotia

Trade agreement: This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid.

Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to provide psychiatric services at Springhill Institution.

Objectives: Provide essential mental health services to offenders at Springhill Institution as a psychiatrist. At the request of the Project Authority, provide consultations and/or clinics by telemedicine from the institution, the Regional Headquarters, or the contractor’s designated medical centre.

Deliverables:

The Contractor must provide mental health services to offenders with serious mental illness,

as requested by the Project Authority, in accordance with the National Essential Health

Services Framework including any amendment to this Framework issued by CSC during the

contract period and any optional period if and when exercised by CSC. 

These services include, but are not limited to the following:

1. Assess and treat individual offenders;
2. Participate in discharge and release planning as requested;
3. Provide consultation to other health care providers to ensure continuity of care. This includes providing consultation to community mental health service providers and the prescribing physician if the offender is residing in the community;
4. Provide consultation and advice on mental health services to the mental health team and/or institutional management as requested;
5. Provide educational sessions as requested;
6. Participate in meetings including Medical Advisory Committees, case conferences and other related activities as requested;
7. Participate in CSC training, including orientation to CSC and risk assessment training as requested;
8. Participate in the evaluation of the efficiency, quality and delivery of services, including, but not limited to, participation in medical audits, peer and interdisciplinary reviews, chart reviews and incident report reviews as well as the Accreditation process;
9. Provide consultation services for the resolution of CSC internal offender grievance and investigative processes as requested;
10. Provide Telepsychiatry sessions (psychiatric services by videoconference) to offenders as requested and approved by the Project Authority.

Psychiatric Assessment Services:

a) The Contractor must conduct assessments and submit assessment reports for sharing with third parties including the Parole Board of Canada as requested by the Project Authority.

b) The focus of the reports will be evaluation of risks associated with the offender’s mental health profile including the means to manage identified risks.

c) The reports will include the following as a minimum:

1. Case formulation addressing criminogenic / risk relevant information associated with mental health profile and interview impressions;
2. Clinical opinion; and
3. Recommendations (treatment/risk management focused).

d) The Contractor must prepare and submit assessment reports within 10 days of the interview or at the date agreed upon with the Project Authority or his/her delegate.

e) The Contractor must submit all assessment reports in a typewritten format. Assessment reports will not normally exceed five pages in length.

f) The Contractor must explain to inmates the limits to confidentiality and obligations of the Contractor to CSC prior to providing any services and ensure that all reports are shareable with the inmate.

The Contractor must visit incarcerated offenders in segregation areas or cell ranges as requested by the Project Authority.

Recommendations for non-formulary medication and Special Authorization items applicable to incarcerated offenders, only.

a) The Contractor must:

1. Prescribe, administer and monitor medications according to the National Formulary; 
2. Request non-formulary medications in accordance with CSC’s National Formulary; and
3. Request Special Authorization items in accordance with CSC’s Essential Health Services Framework.

Continuity of services:

The Contractor must provide a backup resource to ensure continuity of services if the Contractor is unable to provide services in person due to, but not limited to, vacation or prolonged illness (illness of more than 5 days). The backup resource must be approved by the Project Authority and be in place prior to the absence of the Contractor. Any backup resource must have the qualifications and experience needed to meet the criteria used to select the Contractor and must be acceptable to CSC. The backup resource must also possess a valid security clearance in accordance with the contract’s security requirements.

The Project Authority may, at his/her discretion, accept the replacement or cancel the clinics.

Call Back Services

a) Call-Back Services:

The Contractor may be recalled (called-back) to the Springhill Institution to provide psychiatric services outside regular weekly hours of service (Monday to Friday). The Contractor must provide call-back services at the request of the Project Authority or his/her designate.

Telephone Consultation Services for General Practitioners and Health Services staff (other than on-call)

a) When he/she is available and on an as and when requested basis, the Contractor will respond by telephone to requests for consultation by general practitioners (GP) and Health Services staff concerning specific inmates.

b) The Contractor is not expected to be on-call for these telephone consultation services. The Contractor will provide these services only when he/she is available and can be contacted by telephone.

Location of Work

The Contractor must provide psychiatric care to offenders on-site at the Springhill Institution mentioned under section 3, Objective.

The Contractor must provide psychiatric care by telepsychiatry to offenders at other institutions in the Atlantic Region.

Term of Contract

Period of the Contract: The Work is to be performed during the period of August 1, 2017 to July 31, 2018 plus two (2) option years

File Number: 21210-17-2516592-A

Contracting Authority:

Lise Bourque

Regional Contract Officer

1045 Main Street, 2^nd floor

Moncton, NB E1C 1H1

Telephone number: 506-851-6977

Facsimile number: 506-851-6327

E-mail: lise.bourque@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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