Request for Supply Arrangement (RFSA) - National Maintenance Services for Time Division Multiplexor (TDM) Private Branch Exchange (PBX), Key Telephone Systems (KTS) and Related Equipment

Requirement:

This RFSA is being issued by Shared Services Canada (SSC) to provide maintenance and support services for existing Time Division Multiplexor (TDM) Private Branch Exchange (PBX), Key Telephone Systems (KTS) and related equipment across Canada, as and when ordered under any Resulting Contract(s). The services may be required for equipment from several Original Equipment Manufacturer(s) (OEM) such as Siemens, Alcatel-Lucent, Nortel-Avaya, Mitel, Ericsson, Sony, Fujitsu, NEC and Panasonic.

A Supply Arrangement allows Canada to solicit bids from a pool of pre-qualified suppliers. The intent is to establish a framework for the expeditious processing of individual solicitations which result in legally binding contracts for the services defined in
individual solicitations that fall within the scope of the supply arrangement. Only suppliers who are qualified suppliers (SA suppliers) at the time of individual
solicitations are issued will be eligible to compete or to be awarded sole source contracts as described in this RFSA.


Period and estimated value of the resulting SA’s:

The Supply Arrangements will be for a period of 2 years with 3-1 year options to renew and will remain valid until such time as Canada no longer considers it to be advantageous to do so. As the requirements for which this method of supply can be used will only be identifies in the future, the volume and value of future requirements are unknown at this time.

PERMANENT NOTICE:

This is the permanent notice for the duration of the National Maintenance Services for Time Division Multiplexor (TDM) Private Branch Exchange (PBX), Key Telephone Systems (KTS) and Related Equipment SA Period.

This RFSA will solicit:  new suppliers to qualify for the provision of Maintenance Services for Time Division Multiplexor (TDM) Private Branch Exchange (PBX), Key Telephone Systems (KTS) and Related Equipment.

Due to the resources required to evaluate the arrangements, Canada has reserved the right to conduct the evaluation of arrangements in cycles, no less than quarterly. The schedule below outlines the closing dates for each quarterly evaluation.

Quarter	Submission Period	Closing Date (at 2:00 PM Eastern Time )	Evaluation Period
1	January 21 to February 15	February 15, 2013	February 15 to April 1
2	April 1 to June 30	June 30, 2013	July 1 to September 30
3	July 1 to September 30	September 30, 2013	October 1 to December 30
4	October 1 to December 30	December 30, 2013	January 1 to March 31
5	January 1 to March 31	March 31, 2014	April 1 to June 30
6	April 1 to June 30	June 30, 2014	July 1 to September 30
7	July 1 to September 30	September 30, 2014	October 1 to December 30
8	October 1 to December 30	December 30, 2014	January 1 to March 31



The SA will be in use until such time as Canada no longer deems it to be advantageous to do so.